Contract Closeout Checklist Template

Contracts using simplified acquisition procedures should be considered closed when the contracting officer receives evidence of receipt of property and final payment unless otherwise specified by agency regulations. Issue interim contract completion statement. This contract closeout guide is designed to acquaint you with the procedures required to closeout contract files in accordance with the fema s standard operating procedures for contract closeout exhibit 1.

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Closeout begins when the user accepts the undertaking deliverable and the challenge oversight authority concludes that the mission has met the desired results the important part of assignment closeout is administrative closure and logistics.

Contract closeout checklist template. Check the administrated by block on the latest modification or if no modifications the contract award form to determine which office is responsible for administering and closing out the contract. Determining who is responsible for contract closeout. The procedures for contract closeout are located in federal acquisition regulation far 4 804 5. All invoices received after the contract period of performance has expired must be.

To prevent a delay in the completion of all required closeout actions please be sure to satisfy the requirements of each applicable section identified on this form. If desired a detailed explanation of any response may be submitted on a separate sheet. The first step in contract closeout is to determine who is responsible for closing out the contract. Ensure disposition of classified material is completed.

Below is the checklist for administrative actions that are required to close out a contract that has met all its terms and conditions. The project closeout template is the last phase of the project life cycle. Part one basic procedures. Contract closeout regulations the procedures for contract closeout are located in federal acquisition regulation far 4 804 5.

Parts i and ii contain general information pertaining to the closeout process parts iii through ix provide closeout instructions specific to contract type and part x provides guidance on the handling and destruction of closed files.